LEGAL NOTICE
REQUEST FOR PROPOSALS FOR RIGHT-OF-WAY NEGOTIATOR
The City of Hinton, Summers County, West Virginia is in the process of obtaining proposals from right-of-way negotiators to complete the City’s Flood Mitigation Project. The selected right-of-way negotiator will work closely with all team members including the city and Region I Planning & Development Council to obtain all necessary rights-of-way and parcels.
Right-of-Way Negotiator Contractual Duties and Procedure
• The Project Engineer will determine the needed right-of-way and provide the Project Attorney with a list of rights-of-way with a project area map that identifies the needed rights-of-way.
• The Project Attorney will perform title examinations and produce all required right-of-way documents.
• The Right-of-Way Negotiator will receive the identified right-of-way documents and the project area map that determines the location of the right-of-way. The Negotiator will approach the landowner and procure the needed right-of-way. If applicable, the Uniform Relocation Assistance and Real Property Acquisition Act (URA) Waiver may need obtained. All executed right-of-way documents will be returned to the Project Attorney to record with a digital copy of the signed easements to be emailed to the Region I PDC administrator.
• Should a parcel of real property be required for the project, the same procedure will be followed with the parcel’s deed.
• Any negotiated price for the purchase of a right-of way or real property title must be approved by the project grantee/owner. The Fair Market Value will be established by the Project Appraiser and approved by the grantee/owner.
• The Right-of-Way Negotiator’s proposal must state the cost per procured right-of-way, or procured parcel, be it through face-to-face negotiation or through the U. S. Mail.
Procurement of the said services shall be in accordance with 2 CFR 200.320(b)(2). Contracts are to be awarded on familiarity with and expertise on this type of project, as well as on a fixed basis for services. All those interested in being considered for this must submit a proposal detailing qualifications and staffing capabilities, related prior work experience, fee schedule, not-to-exceed proposal amount, and ability to complete work as needed on this project in a timely manner.
Contracts will be awarded to the responsible offeror whose proposal is within the competitive range and determined to be the most advantageous to the project; price and other factors considered including familiarity and expertise with this type of project. The consultant’s eligibility to receive federal funds will be verified at http://www.sam.gov prior to contract award.
If interested in providing this service, please submit an original, three copies, and a digital submission of all requested information to the City of Hinton, and one copy and an email submission to Region I Planning & Development Council no later than 4:00 p.m. on November 15, 2024.
